Bytown Blues 2019 AGM Update

A Newsletter went out for the 2019 AGM and we got a few questions back so we are back with 2 updates in one week.

When: November 3rd at 1030
Where: Lorenzo’s Pizzeria Restaurant – 2201 Arch St, Ottawa, ON K1G 2H5

Current Agenda:

1. Call to Order & Approval of Agenda
2. Review and Approval of Previous Minutes
3. Officers’ Reports
4. EORU Report (President – Dave Best)
5. TERP Report (President – Lee Powell)
6. 2020 Board Elections
7. Other Business
8. Adjournment

If you have agenda Items you’d like added, please contact Jim Shaw at
president@bytownbluesrugby.ca

Election positions for 2020:

President:
i) Chair all Executive Committee and Board of Directors meetings;
ii) Represent the Club to the EORU, RO, RC, or any other rugby union or governing body;
iii) Serve as an ad-hoc member of all Club committees;
iv) Represent the Club at the Twin Elm Rugby Park Board (TERP);
v) Be responsible for the activities of the Executive Committee and Board of Directors;
vi) Responsible for ensuring that Club articles and by-laws are implemented.

VP Finance:
i) Prepare annual budget for the Club;
ii) Manage and report on the Club budget throughout the year;
iii) Form and Chair any committees deemed by the Board of Directors to support their role;
iv) Responsible for sponsorship development and procurement;
v) Responsible for fundraising plans and implementation;
vi) Manage the duties of the Treasurer;
vii) Liaise and report to the Club on the budget management of TERP;
viii) Prepare unaudited financial statement for the Annual General Meeting.

VP Men:
i) Responsible Senior Men’s Rugby
ii) Provides input to Men’s budget requirements to VP Finance
iii) Represent Men’s teams on all league boards (EORU, RO & FRQ)
a. League schedule
b. Representative teams
c. Player sanctions or rulings
iv) Establish coaches for Men’s teams and programs
v) Manage the duties of Men’s team managers
vi) Work on organizing and Men’s hosting tours

VP Women:
i) Responsible Senior and Junior Women’s Rugby
a. U13 – U19 Junior Women’s (advisor/input to junior women)
b. Senior Women’s
ii) Provides input to Women’s budget requirements to VP Finance
iii) Represent Women’s teams on all league boards (EORU, RO & FRQ)
a. League schedule
b. Representative teams
c. Player sanctions or rulings
iv) Establish coaches for Women’s teams and programs
v) Manage the duties of Women’s team managers

VP Junior:
i) Responsible Junior Men’s/Women’s Rugby
a. U13 – U17 Junior Men’s
b. U13 – U17 Junior Women’s
ii) Provides input to Junior budget requirements to VP Finance
iii) Represent Junior teams on all league boards (EORU, RO & FRQ)
a. League schedule
b. Representative teams
c. Player sanctions or rulings
iv) Establish coaches for Junior teams and programs
v) Manage the duties of Junior team managers
vi) Work on organizing and Junior hosting tours

VP Minor:
i) Responsible All minor rugby
a. U7 – U11 Rookie Rugby (non-contact)
b. U12 Rugby (mixed gender and contact)
ii) Provides input to Minor’s budget requirements to VP Finance
iii) Represent Minor teams on all league boards (EORU, RO & FRQ)
a. League schedule
iv) Establish coaches for the ae groups and programs
v) Manage the duties of Women’s team managers

As well as all Director positions are open for election:

Director of Rugby, Director of Communications (more social media these days), as well as Old Boys Coordinator and Social.

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