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Executive and Board of Directors

The Blues Executive and board of directors are volunteers who donate their time and skills to help us provide the best program available to our membership. The executive roles of President, VP Finance, VP Communications, VP Administration, Secretary, VP Senior Men, VP Junior and Minors are for 2 year periods. All other directors are 1 year terms. The executive roles role off on alternating years. The following is a list of our current executive and board of directors:

Role

Person

President
Jim Shaw

  1. Chair all Executive Committee and Board of Directors meetings;
  2. Represent the Club to the EORU, RO, RC, or any other rugby union or governing body;
  3. Serve as an ad-hoc member of all Club committees;
  4. Represent the Club at the Twin Elm Rugby Park Board (TERP);
  5. Be responsible for the activities of the Executive Committee and Board of Directors;
  6. Responsible for ensuring that Club articles and by-laws are implemented

VP Finance
VACANT

  1. Prepare annual budget for the Club;
  2. Manage and report on the Club budget throughout the year;
  3. Form and Chair any committees deemed by the Board of Directors to support their role;
  4. Responsible for sponsorship development and procurement;
  5. Responsible for fundraising plans and implementation;
  6. Manage the duties of the Treasurer;
  7. Liaise and report to the Club on the budget management of TERP;
  8. Prepare unaudited financial statement for the Annual General Meeting.

Secretary
Ted Moffitt

  1. Works with VP Administration;
  2. Records minutes of Executive, Board, Annual General Meeting and Special General Meetings;
  3. Distributes minutes to all officers of the Club;
  4. Maintains a record of all meetings and special proceedings of the Club;
  5. Notifies Club members of meeting dates, times and locations;
  6. Maintains a list of all Club members and their contact information.

VP Administration
Brian Elliott

  1. Manage player registration;
  2. Manage the implementation of the Rugby Ontario Seal of Approval plan;
  3. Manage the Club’s Strategic Plan;
  4. Manage the duties of the Secretary;
  5. Responsible for the Child Protection Officer;
  6. Maintain an Administration Manual of current policies and procedures of the Club;
  7. Form and Chair any committees deemed, by the Board of Directors to support their role;

VP Communications
VACANT

  1. Market and promote the Club;
    • Manage the Club web site and any other general communication tool used by the Club;
    • Responsible for publicity of Club activities and other activities of interest to Club members (e.g. EORU activities, other club fund raisers);
    • Liaise with Life and Social Members;
    • Responsible for volunteer coordinator and high school liaison officer.

VP Men
VACANT

  1. Responsible Senior Men’s Rugby
  2. Provides input to Men’s budget requirements to VP Finance
  3. Represent Men’s teams on all league boards (EORU, RO & FRQ)
    • League schedule
    • Representative teams
    • Player sanctions or rulings
  4. Establish coaches for Men’s teams and programs
  5. Manage the duties of Men’s team managers
  6. Work on organizing and Men’s hosting tours

VP Minor
Alex Haynes

  1. Responsible All minor rugby
    • U6 – U10 Rookie Rugby (non-contact)
    • U12 Rugby (mixed gender and contact)
  2. Provides input to Minor’s budget requirements to VP Finance
  3. Represent Minor teams on all league boards (EORU, RO & FRQ)
    • League schedule
  4. Establish coaches for the ae groups and programs
  5. Manage the duties of Women’s team managers

VP Women
VACANT

  1. Responsible Senior and Junior Women’s Rugby
    • U14 – U18 Junior Women’s (advisor/input to junior women)
    • Senior Women’s
  2. Provides input to Women’s budget requirements to VP Finance
  3. Represent Women’s teams on all league boards (EORU, RO & FRQ)
    • League schedule
    • Representative teams
    • Player sanctions or rulings
  4. Establish coaches for Women’s teams and programs
  5. Manage the duties of Women’s team managers

VP Junior
Jim Shaw

  1. Responsible Junior Men’s/Women’s Rugby
    • U14 - U18 Junior Men’s
    • U14 – U18 Junior Women’s
  2. Provides input to Junior budget requirements to VP Finance
  3. Represent Junior teams on all league boards (EORU, RO & FRQ)
    • League schedule
    • Representative teams
    • Player sanctions or rulings
  4. Establish coaches for Junior teams and programs
  5. Manage the duties of Junior team managers
  6. Work on organizing and Junior hosting tours

Treasurer
Cecilia Nicol

  1. Works with VP Finance;
  2. Maintains the financial books of the Club;
  3. Provides a financial report for each Executive Committee and Board of Directors meetings;
  4. Prepares a year end financial report for the Annual General Meeting;
  5. Maintains the banking process for the Club; deposits and withdrawals.

Registration
Cecilia Nicol

  1. Works with NSO and PSO for registration;
  2. Sets up online registration categories and fees;
  3. Ensures board members are registered with NSO and PSO
  4. Ensures all players, coaches and manager are registered and covered;
  5. Ensures we have a Child Protection Officer registered.

Director Rugby
Geoff Tomlinson

  1. Works with VP Men, VP Women and VP Minor
  2. Ensures access to training facilities
  3. Oversees management of training and team equipment
  4. Coordinates and oversees general club style of play
    • Bytown blues coach’s manual
    • Year-end coaching review
    • Long term player development
    • Coaching resources and development
    • Referee development

Director Communications
VACANT

  1. Works with VP Communications;
  2. Coordinates the writing of articles and publication on Club activities;
  3. Coordinates photos and publication of Club activities;
  4. Coordinates distribution of Club information to Club members;
  5. Publicizes Club activities to outside groups;
  6. Coordinates management of the web site and other social media tools.

Health & Safety
Kelly Patchell

  1. Ensures we have A/T for all games;
  2. Ensures practices and coaches are following safe practices
  3. Ensures all teams have first aid equipment and training

Rookie Rugby Intern
VACANT

  1. Runs rookie rugby program with schools;
  2. Canvasses primary, intermediate and secondary schools for intro to rugby
  3. Helps or runs the minor practice sessions (with oversight)

Director Merchandise
Emily Labine

  1. Work with kit supplier for game jerseys and kit;
  2. Order new kit once programs have put in request
  3. Manage stock of kit and merchandise
  4. Setup and manage online merchandise inventory and prices
  5. Promote club merchandise to team managers and membership

Foundation
Curtis Crawford

  1. Maintain contact/input with alumni and membership
  2. Work witrh alumni and board on fundraising opportunities

Social
Kyle Labine

  1. Convene committes with membership for social event planning
  2. Plan/coordinate Blues Day festivities
  3. Plan/coordinate Blues Year end banquet festivities

Sponsorship
VACANT

  1. Liaise with business for sponsorship opportunities
  2. Liaise with governments for funding initiatives


Care to volunteer please contact our President.

©2022 Bytown Blues Rugby

Club Sponsors:

Kott Group Diotte's Hydraulics

Financial Assistance:

Jumpstart Kidsport recLINK

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